MONITORING FOR SECURE CARE CENTRES

A. VISIT DETAILS

1. Centre name*

2. Centre address*

Street Address Address Line 2 City State / Province / Region

3. Classification of the centre*

Use CTR+Click to select more than one.

4. Visit date*

5. Visit time*

: HH

MM

6. Name and position of interviewer*

Name Position

7. Was the visit announced or unannounced?*

Announced
Unannounced

8. Did you experience any challenges in gaining access to the centre?*

Yes
No

9. If yes, please elaborate on your observations?

B. CENTRE ADMINISTRATION AND STAFF POPULATION

10. Who is the Centre Manager/Acting Centre Manager? Please also include contact details?*

11. Which officials of the centre accompanied you on the visit? Please also include contact details?*

12. What is the total number of officials working at the centre, including staff who are off duty, on sick leave or annual leave?*

Please enter a number from 0 to 1000.

13. What is the total number of Child and Youth Care Workers working at the centre?*

Please enter a number from 0 to 1000.

14. Are any of the child and youth care workers auxiliary child and youth care workers?*

Yes
No

15. If yes, how many?

Please enter a number from 0 to 1000.

16. What is the total number of Social Workers working at the centre?*

Please enter a number from 0 to 1000.

17. What is the post establishment for the centre?*

18. What is the Child and Youth Care Worker to child offender ratio at the centre?*

19. Do all the child and youth care workers at the centre have the required qualifications?*

Yes
No

20. A) If no, how many have the required qualifications?

Please enter a number from 0 to 1000.

20. B) If no, how many do not have the required qualifications?

Please enter a number from 0 to 1000.

21. If not, why not and what process are in place to ensure that they obtain them?

22. How many male staff are employed at the centre?*

Please enter a number from 0 to 1000.

23. How many female staff are employed at the centre?*

Please enter a number from 0 to 1000.

24. Does the centre have any staff with disabilities?*

Yes
No

25. A) How many males?

Please enter a number from 0 to 1000.

25. B) How many females?

Please enter a number from 0 to 1000.

25. C) Total employees with disabilities

Please enter a number from 0 to 1000.

26. Were any of the disabilities a result of an injury on duty?

Yes
No

27. If yes, please provide details on the circumstances which led to each staff member(s)’ disability? (if applicable)

28. What are the various categories of disabilities?

29. Where are staff member with disabilities stationed at the centre? (if applicable)

30. What measures are in place to assist staff with disabilities? (if applicable)

31. Does the centre have a doctor/sessional doctor?*

Yes
No

32. If yes, when does he/she attend to the centre?

33. Does the centre have nurses?*

Yes
No

34. If yes, how many?

Please enter a number from 0 to 1000.

35. Are the nurses professional or staff nurses?

Professional
Staff nurses

36. Does the centre have psychologists/sessional psychologist?*

Yes
No

37. A) How many permanent?

Please enter a number from 0 to 1000.

37. B) How many seasonal?

Please enter a number from 0 to 1000.

37. C) Total psychologists

Please enter a number from 0 to 1000.

38. Does the centre have a psychiatrist/sessional psychiatrist?*

Yes
No

38. A) How many permanent?

Please enter a number from 0 to 1000.

38. B) How many seasonal?

Please enter a number from 0 to 1000.

38. C) Total psychiatrists

Please enter a number from 0 to 1000.

40. If the centre has a sessional psychiatrist/psychologist when does he/she attend to the centre?

41. Does the centre have educators?*

Yes
No

42. If yes, how many?

Please enter a number from 0 to 1000.

43. A) How many security officials are at the centre?*

Please enter a number from 0 to 1000.

43. B) Where are they stationed?

44. Have security officials at the centre been provided with training on how to interact with children in conflict with the law?

Yes
No

44. A) If yes what training where they provided with?

C. CHILD OFFENDER POPULATION

45. What is the centre’s total approved population of children?

45. A) Males*

Please enter a number from 0 to 1000.

45. B) Females*

Please enter a number from 0 to 1000.

45. C) Total*

46. What is the centre’s current grand total of children?

46. A) Males*

Please enter a number from 0 to 1000.

46. B) Females*

Please enter a number from 0 to 1000.

46. C) Total*

47. What is the centre’s total male children population?

47. A) Sentenced*

Please enter a number from 0 to 1000.

47. B) Awaiting trial*

Please enter a number from 0 to 1000.

47. C) Diversion*

Please enter a number from 0 to 1000.

47. D) Total*

48. What is the centre’s total female children population?

48. A) Sentenced*

Please enter a number from 0 to 1000.

48. B) Awaiting trial*

Please enter a number from 0 to 1000.

48. C) Diversion*

Please enter a number from 0 to 1000.

48. D) Total*

49. What is the total number of foreign national children incarcerated at the centre for contravention of the Immigration Act?

49. A) Male*

Please enter a number from 0 to 1000.

49. B) Female*

Please enter a number from 0 to 1000.

49. C) Total*

50. Is the centre overcrowded?*

Yes
No

51. If yes, how many children are at the centre as opposed to the centre’s approved capacity?

Please enter a number from 0 to 1000.

52. Are there any children sentenced in terms of section 76 (3) of the Child Justice Act at the centre?*

(A child justice court that convicts a child of an offence referred to in Schedule 3, and which, if committed by an adult, would have justified a term of imprisonment exceeding ten years, may, if substantial and compelling reasons exist, in addition to a sentence to compulsory residence in a child and youth care centre, sentence the child to a period of imprisonment which is to be served after completion of the period determined in accordance with subsection (2) of the Child Justice Act.)

Yes
No

53. If yes, how many?

Please enter a number from 0 to 1000.

54. Have there been any children sentenced in terms of section 76 (3) of the Child Justice Act who have been transferred from the centre to a correctional centre in the past two year?*

Yes
No

55. If yes, how many?

Please enter a number from 0 to 1000.

56. Are children at the centre housed according to their respective categories?*

Yes
No

57. Please elaborate on your observations.

58. Are children at the centre housed in separate units taking their age and physical development into consideration?*

Yes
No

59. Please elaborate on your observations.

60. Are there any children with disabilities at the centre?*

Yes
No

61. A) If yes, how many males?

Please enter a number from 0 to 1000.

61. B) If yes, how many females?

Please enter a number from 0 to 1000.

61. C) Total children with disabilities

62. What are the categories of disabilities?

63. Are children with disabilities incarcerated separately from other children?

Yes
No

64. If yes, where are they incarcerated?

65. What measures are in place to assist children with disabilities?

66. Are there any children who are mental health care users at the centre?*

Yes
No

67. A) If yes, how many males?

Please enter a number from 0 to 1000.

67. B) If yes, how many females?

Please enter a number from 0 to 1000.

67. C) Total children who are mental health care users

68. Are any of the children who are mental health care users considered to be high risk to other children and/or staff?

Yes
No

69. If yes, are they incarcerated separately from other children for theirs or other children’s safety?

Yes
No

70. If no, what measures have been put in place to ensure that they are not a risk to other children and/or staff?

71. Are there any children who are part of the LGBTQIA+ (lesbian, gay, bisexual, transgender, queer, intersex and asexual and others such as non-binary and pansexual) community at the centre, if known?*

Yes
No

72. If yes, how many children are part of the LGBTQIA+ community

Please enter a number from 0 to 1000.

73. A) If yes, how many children are lesbian:

Please enter a number from 0 to 1000.

73. B) If yes, how many children are gay:

Please enter a number from 0 to 1000.

73. C) If yes, how many children are bisexual:

Please enter a number from 0 to 1000.

73. D) If yes, how many children are transgender:

Please enter a number from 0 to 1000.

73. E) If yes, how many children are asexual:

Please enter a number from 0 to 1000.

73. F) If yes, how many children are intersex:

Please enter a number from 0 to 1000.

74. Are there any LGBTQIA+ children incarcerated separately from other children at the centre for their own safety?*

Yes
No

75. What additional measures are in place to assist with the prevention of torture and other cruel, inhuman or degrading treatment or punishment of LGBTQIA+ children?

76. Are there any children who are pregnant at the centre?*

Yes
No

77. If yes, how many?

Please enter a number from 0 to 1000.

78. Are pregnant children incarcerated separately from other children for their own safety?

Yes
No

79. What procedures are in place to ensure that pregnant children are not discriminated against?

80. Does the centre have a mother and babies’ unit for children who have babies?*

Yes
No

81. If yes, how long is a child allowed to stay with her baby at the centre?

Please enter a number from 0 to 2000.

Answer in days

82. If no, please elaborate on your observations?

83. Have there been any deaths at the centre in the past 2 years?*

Yes
No

84. If yes, how many?

Please enter a number from 0 to 1000.

85. What were the circumstances surrounding the deaths at the centre? (if applicable).

86. Have there been any cases of assault at the centre in the last 3 years?*

Yes
No

87. A) If yes, how many child on child?

Please enter a number from 0 to 1000.

87. B) If yes, how many child on staff?

Please enter a number from 0 to 1000.

87. C) If yes, how many staff on child?

Please enter a number from 0 to 1000.

87. D) If yes, how many staff on staff?

Please enter a number from 0 to 1000.

87. E) Total cases of assault in the last 3 years

88. Have there been any escapes at the centre in the last 3 years?*

Yes
No

89. If yes, how many?

Please enter a number from 0 to 1000.

90. What were the circumstances surrounding the escapes at the centre? (If applicable)

91. Is the centre overcrowded?*

Yes
No

92. What is the overcrowding percentage?

Please enter a number from 0 to 300.

Percent

93. Have there been any suicides or attempted self-harm at the centre in the last 3 years?*

Yes
No

94. A) If yes, how many in 2023?

Please enter a number from 0 to 1000.

94. B) If yes, how many in 2022?

Please enter a number from 0 to 1000.

94. C) If yes, how many in 2021?

Please enter a number from 0 to 1000.

94. D) Total suicide attempts in the last 3 years

95. What were the circumstances surrounding the incidents of suicides or attempted self-harm? (If applicable).

D. NUTRITION, FOOD HANDLING AND PREPARATION

96. Does the centre have a kitchen?*

Yes
No

97. If no, where does the centre obtain food for the children? (if applicable)

98. If yes, is all the equipment in the centre kitchen working?

Yes
No

99. If no, which equipment is not working? (if applicable)

100. Was the kitchen clean at the time of the oversight visit?*

Yes
No

101. If no, please elaborate on your observations.

102. Does the kitchen have cold and dry storage?*

Yes
No

103. Please elaborate on your observations.

104. Are children provided with an adequate diet according to a prescribed menu?*

Yes
No

105. Please elaborate on your observations.

106. A) At what time of the day are children served their breakfast?*

: HH

MM

106. B) At what time of the day are children served their lunch?*

: HH

MM

106. C) At what time of the day are children served their dinner?*

: HH

MM

107. Are religious and therapeutic diets provided for?*

Yes
No

108. Please elaborate on your observations.

109. Did the kitchen have a Certificate of Acceptability at the time of the visit?*

Yes
No

110. If no, please elaborate on your observations.

(Please provide the explanation provided as to why the kitchen does not have a certificate of acceptability and the measures being put in place (if any) to obtain one)

111. Did the kitchen have UV light fly traps at the time of the visit?*

Yes
No

112. Please elaborate on your observations.

(If the kitchen did not have UV light fly traps please indicate which pest control measures are used)

113. Have the defaults in the equipment been reported? Kindly provide an annexure with details. (if applicable)*

Yes
No

114. Kindly provide an annexure with details. (if applicable)

Drop files here or

115. Does the kitchen keep food samples of children’s meals?*

Yes
No

116. If yes, how long are food samples kept for and where are they kept?

Please enter a number from 0 to 168.

Answer in hours from 1 to 168

E. LAUNDRY SERVICES

117. Does the centre have a laundry?*

Yes
No

118. If no, where does the centre do the children’s laundry? (if applicable)

119. If yes, is all the equipment in the centre laundry working?

Yes
No

120. If no, which equipment is not working? (if applicable)

121. Have the defaults in the equipment been reported?

Yes
No

122. If yes, when were the defaults reported?

123. How often do children change clothes at the centre?*

124. How often are children’s bedding and blankets washed?*

125. Are children provided with clothing taking seasonal considerations into account?*

Yes
No

126. Please elaborate on your observations?

F. PROVISION OF HEALTH CARE SERVICES

127. Does the centre have a hospital/clinic unit?*

Yes
No

128. If no, what measures are in place to assist children who require medical assistance?

129. Are the facilities clean, hygienic, and well maintained?

Yes
No

130. Please elaborate on your observations.

131. If yes, does the centre’s hospital/clinic unit have all the required equipment and/or medication which make it fit for purpose?

Yes
No

132. If no, what equipment or medication does it require for it to be fit for purpose?

133. What are the challenges faced by the centre’s hospital/clinic unit?

134. Does the centre have a pharmacy?*

Yes
No

135. If no, where does the centre obtain its medication for the children?

136. Does the centre receive all the medication it needs for the children?

Yes
No

136. What are the challenges faced by the centre’s hospital/clinic unit/pharmacy?

137. What measures are in place to assist children who require medication which the centre’s clinic/hospital unit cannot obtain?

138. What are the top 5 ailments amongst the children at the centre?*

G. OCCUPATIONAL HEALTH AND SAFETY

139. Do the centres dorms and grounds get fumigated as a pest control measure?*

Yes
No

140. If yes, how often are they fumigated?

141. Please provide an annexure indicating the dates on which the centre was last fumigated.

142. Is the centre’s firefighting equipment serviced up to date?*

(SANS 1475 states that the service and maintenance of extinguishers, fire hose reels and above-ground hydrants shall be carried out annually with the additional requirement that powder, foam, water and water based extinguishers be pressure tested every 5 years and CO2 extinguishers every 10 years.)

Yes
No

143. If no, when last were they serviced?

144. Why are they not up to date?

145. Does the centre conduct fire drills on a regular basis?*

Yes
No

146. When last was a fire drill conducted at the centre?

147. How often are the centre’s dorms cleaned?

H. SAFETY AND SECURITY

148. Does the centre have CCTV cameras?*

Yes
No

149. If yes, are they all functioning?

Yes
No

150. If no, what are the reasons for them not functioning?

151. Does the centre have body scanners?*

Yes
No

152. If yes, are they all functioning?

Yes
No

153. If no, what are the reasons for them not functioning?

154. Does the centre have dogs?*

Yes
No

155. If yes, how many?

Please enter a number from 0 to 500.

156. If yes, what are they used for?

157. How often do raids occur to check the dorms for prohibited substances and contraband?*

158. When was the last raid conducted?*

159. What are some of the prohibited items which are found in the centre’s dorms during raids?*

160. Do children at the centre get searched?*

Yes
No

161. If yes, who conducts the searches , under which circumstances are children searched and how?

I. STAFF WELLNESS

162. Are staff at the centre provided with regular debriefing as when they need it?*

Yes
No

163. If yes, who provides it and under which circumstances?

164. What the challenges are faced by staff at the centre?*

J. DISCIPLINARY & COMPLAINTS PROCEDURES

165. Does the centre have a complaints procedure which can be utilized by children?*

Yes
No

166. If yes, please provide a summary of the complaint’s procedure?

167. Does the centre have a disciplinary procedure to be followed when children are misbehaving?*

Yes
No

168. If yes, please provide a summary of the disciplinary procedure?

K. CENTRE CHALLENGES

169. Please provide information on any challenges being experienced by the centre.*

Use CTR+Click to select more than one.

170. Please elaborate on above challenges*

L. RATE THIS CENTRE

171. Centre Rating*

MONITORING FOR SECURE CARE CENTRES

A. VISIT DETAILS

B. CENTRE ADMINISTRATION AND STAFF POPULATION

C. CHILD OFFENDER POPULATION

45. What is the centre’s total approved population of children?

46. What is the centre’s current grand total of children?

47. What is the centre’s total male children population?

48. What is the centre’s total female children population?

49. What is the total number of foreign national children incarcerated at the centre for contravention of the Immigration Act?

D. NUTRITION, FOOD HANDLING AND PREPARATION

E. LAUNDRY SERVICES

F. PROVISION OF HEALTH CARE SERVICES

G. OCCUPATIONAL HEALTH AND SAFETY

H. SAFETY AND SECURITY

I. STAFF WELLNESS

J. DISCIPLINARY & COMPLAINTS PROCEDURES

K. CENTRE CHALLENGES

L. RATE THIS CENTRE

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