Monitoring Survey for Correctional Centres

A. VISIT DETAILS

Select Province*

1. Correctional Centre Name (Eastern Cape):

1. Correctional Centre Name (Free State):

1. Correctional Centre Name (Gauteng):

1. Correctional Centre Name (Kwa-Zulu Natal):

1. Correctional Centre Name (Limpopo):

1. Correctional Centre Name (Mpumalanga):

1. Correctional Centre Name (Northern Cape):

1. Correctional Centre Name (North West):

1. Correctional Centre Name (Western Cape):

Other Correctional Centre Name

Please type the proper name of the correctional centre

Correctional Centre address:*

Street Address Address Line 2 City State / Province / Region

2. What is the classification of the centre?*

Maximum
Medium
Remand
Juvenile
Male
Female

3. Date of Visit:*

4. Time of Visit:*

: HH

MM

5. Name of interviewer*

Name Surname

6. Interviewer Position*

Please Specify (Other)

7. Was the visit announced or unannounced?*

8. Did you experience any challenges in gaining access to the centre?*

Yes
No

9. If yes, describe the challenges experienced:

B. OFFICIALS

10. Who is the Head of Centre or Acting Head of Centre at the time of the visit*

10. A) Head of Centre/Acting Head of Centre contact details*

Phone Email

11. Which officials from the centre accompanied you on the visit*

12. What is the total number of officials working at the correctional centre, including officials who are off duty, on sick leave or annual leave?*

Please enter a number from 0 to 1000.

13. What is the post establishment requirement for the correctional centre*

14. What is the official to offender ratio at the correctional centre at the time of the visit?*

15. How many officials are former SANDF employees?*

Please enter a number from 0 to 1000.

C. SAFETY AND SECURITY

16. Does the correctional centre have body scanners?*

Yes
No

16. If yes, how many and where are the body scanners located

17. If yes, are the body scanners working?

Yes
No

18. If the body scanners are not working, please elaborate on the explanations given by officials.

19. Does the centre have close circuit television cameras (CCTV)?*

Yes
No

20. If no, please elaborate on your observations?

21. If yes, are the close circuit television cameras (CCTV) working?

Yes
No

22. If no, have they been reported

23. Does the centre have dogs?*

Yes
No

24. If yes, how many and what are they used for

25. How often do raids occur to check the cells for prohibited substances and contraband*

26. When was the last raid conducted?*

27. What are some of the prohibited items which are found in the centre’s cells during raids?*

D. DETAINEES OR INMATES

28. What is the approved bed space at the correctional centre: Select number per category*

Sentenced Males	Sentenced Females	Sentenced Juvenile Males	Sentenced Juvenile Females	Awaiting Trial Females	Awaiting Trial Males	Awaiting Trial Juvenile Males	Awaiting Trial Juvenile Females	Total

29. What is the total lock up count of the correctional centre at the time of the visit: Select number per category*

Sentenced Males	Sentenced Females	Sentenced Juvenile Males	Sentenced Juvenile Females	Awaiting Trial Females	Awaiting Trial Males	Awaiting Trial Juvenile Males	Awaiting Trial Juvenile Females	Total

30. Is the centre overcrowded?*

Yes
No

31. What is the centres overcrowding percentage?

Please enter a number from 0 to 300.

Please input percentage with no % sign

32. Are there any children at the centre (18 and below):*

33. If yes, How many

34. Are there any offenders serving life sentences at the centre?*

Yes
No

35. If yes, how many offenders are serving life sentences at the centre

36. How many offenders are mental health care users?*

Please enter a number from 0 to 20000.

37. Are there any declared state patients at the centre?*

Yes
No

38. If yes, how many?

Please enter a number from 0 to 5000.

39. Are offenders who are mental care health users/state patients housed separately from other inmates?*

Yes
No

40. If no, please elaborate on your observations?

41. Were there any offenders with disabilities at the centre at the time of the visit?*

Yes
No

42. If yes, how many?

Please enter a number from 0 to 5000.

43. What are the categories of disabilities

44. What measures are in place to reasonably accommodate offenders with disabilities e.g. handrails in bathrooms, accommodated separately etc

45. Are there any offenders who are part of the LBTIQA+ community, if known?*

Yes
No

46. If yes, how many offenders are part of the LGBTIQA+ community?

Please enter a number from 0 to 10000.

47. Are they incarcerated in a separate unit/cell at the centre

48. Are there any offenders above the age of 60 at the centre?*

Yes
No

49. If yes, how many?

Please enter a number from 0 to 5000.

50. Are they housed in a separate unit/cell at the centre or with other offenders

51. Were there any offenders who are foreign nationals at the centre at the time of the visit?*

Yes
No

52. If yes, how many are detained for contravention of the Immigration Act only?

Please enter a number from 0 to 50000.

E. FEMALE OFFENDERS

53. Are sanitary towels provided to female offenders?*

Yes
No

54. Were there any women with babies at the centre at the time of the visit?*

Yes
No

55. If yes, are the women with babies housed in a separate facility at the centre?

Yes
No

56. If no, please elaborate on your observations.

57. If yes, how many babies are at the centre?

Please enter a number from 0 to 5000.

58. If yes, are women who are breast feeding provided with an alternative diet to other offenders.

Yes
No

59. If yes, what meals are they provided with?

60. What support is provided to babies and/or mothers with babies at the centre?

(This question focuses on whether the centre conducts {pre and post-natal etc} new-born examinations, provision of diapers etc for new-borns and other babies, breastfeeding coaching and addressing medical questions about new-borns.)

61. Were there any pregnant women at the centre at the time of the visit?*

Yes
No

62. If yes, are pregnant women housed in a separate facility at the centre for their own protection?

Yes
No

63. Please elaborate on your observations.

64. Are offenders at the centre provided with information on preventive health-care measures of particular relevance to women, such as screening for breast and gynaecological cancer?*

Yes
No

65. Please elaborate on your observations.

(Please provide an explanation on how this information is provided to offenders at the centre)

F. ACCESS TO LEGAL REPRESENTATION AND OTHER VISITS

66. Do the offenders at the centre have access to their legal representatives?*

Yes
No

67. Is legal aid’s information and/or contact details presented in the correctional centre?*

Yes
No

68. Are oversight bodies such as JICS, SAHRC and NPM’s details presented in the correctional centre?*

Yes
No

69. Are offenders provided with an opportunity to receive in-person visits from family and/or friends?*

Yes
No

70. If yes, please elaborate on your observations.

71. Are offenders able to contact their family member(s) via telephone or post?*

Yes
No

72. If yes, how are the family members can be contacted and how often?

G. CELLS CONDITIONS

73. Are the cells over-crowded?*

Yes
No

74. Is there sufficient lighting and ventilation in the cell(s)?*

Yes
No

75. Please elaborate on your above observations.

76. Are the toilets and bathing facilities clean and sanitary?*

Yes
No

77. Please elaborate on your above observations.

78. Is there adequate and clean bedding?*

Yes
No

79. Please elaborate on your above observations.

80. Do the offenders have access to reading material and/or television?*

Yes
No

81. Please elaborate on your above observations.

82. Are there any offenders who are currently segregated in single cells from the rest of the offender population?*

Yes
No

83. How many offenders are segregated from the offender population?

Please enter a number from 0 to 5000.

84. What are the reasons for and the duration of the segregation?

For their safety
Security reasons
Offenders studying
Own request
Other

84. A) Please specify (Other)

85. Does the centre have a reporting/complaints mechanism which can be used by offenders?*

Yes
No

86. What reporting mechanism is in place for complaints, including, but not limited to, complaints relating to ill-treatment, food and medical care*

87. What are the policies used to guide the reporting and resolution mechanisms for complaints received from offenders?*

H. NUTRITION, FOOD HANDLING AND PREPARATION

88. Does the station have a kitchen for providing detainees with meals?*

Yes
No

89. If no, where does the station obtain food for detainees (if applicable)

90. If yes, is all the equipment in the station’s kitchen working?

Yes
No

91. If no, which equipment is not working (if applicable)

92. Have the defaults with the kitchen equipment been reported

Yes
No

93. If yes, when were they reported

94. Does the kitchen have a certificate of acceptability for food premises?

Yes
No

95. If no, what are the reasons for not having one and how long has the stations kitchen not had one

96. If yes, upload picture of certificate

97. Are detainees provided with adequate meals according to a prescribed menu?*

Yes
No

98. If yes, upload picture of menu

99. Is the kitchen able to follow the menu at all times*

Yes
No

100. If no, what are the reasons for deviating from the menu

101. How many meals per day are detainees provided with*

102. At what times are detainees’ meals served*

Breakfast	Lunch	Dinner

103. Are food samples of meals served to detainees kept?*

Yes
No

103. A) Were food samples available at the time of the visit?

Yes
No

10. B) Please eloborate on your observations

104. If yes, how long are they kept for: select duration

105. Does the kitchen cater for therapeutic diets*

Yes
No

106. Does the kitchen cater religious diets:*

Yes
No

107. Was the kitchen clean at the time of the oversight visit?*

Yes
No

108. If no, please elaborate on your observations.

109. Did the kitchen have UV light fly traps at the time of the visit?*

Yes
No

110. If yes, were they operational

Yes
No

111. Does the kitchen have alternative pest control measures in place

Yes
No

112. If yes, please elaborate what the alternative pest control measures are

I. PROVISION OF HEALTH CARE SERVICES

113. Does the centre have a hospital/clinic/sick bay?*

Yes
No

114. If no, how are offenders provided with primary health care services*

115. Are the facilities clean, hygienic, and well maintained?

Yes
No

116. If no, please elaborate on your observations

117. Does the clinic/hospital/sick bay have an emergency trolly*

Yes
No

118. When are the contacts of the trolly checked

119. Was the trolly checked on the day of the visit

(Check the trolly check list)

120. Were all the items ticked on the check list found in the trolly?

121. If no, please elaborate

122. Does the clinic/hospital/sick bay have the following equipment*

(Please answer Yes or No for Each of the Equipment)

Defibrillators	Oxygen	Laryngoscope

123. Please elaborate on you observations

124. How many nurses are working at the correctional centre clinic/hospital/sick bay at the time of the visit?*

(This includes officials that are off duty, sick or on leave.)

Please enter a number from 0 to 1000.

125. Are they all professional nurses*

126. Elaborate on your observations

127. What are the post establishment requirements at the clinic/hospital/sick bay at the time of the visit*

128. What are the top five ailments of offenders in the correctional centre*

129. Does the centre have a pharmacy?*

130. If no, where does it obtain its medication from

131. How is expired medication disposed of and when is it disposed of?*

132. Is there enough dispensable medication available to cater for the medical wellbeing of the offender population at any given time?*

Yes
No

133. If no, please elaborate on your observations?

134. What protocol is applied when an offender requires urgent medical assistance in instances where the clinic is unable to provide it?*

135. Have the nurses treated any MDR and XDR tuberculosis patients at the centre in the past year?*

Yes
No

136. If no, when last did nurses treat an MDR and XDR tuberculosis patients at the centre

137. How many offenders have died at the centre in the past 2 years?*

Please enter a number from 0 to 50000.

138. What was the cause of death?

139. Are male offenders at the centre provided with information on preventive health-care measures of particular relevance to men, such as screening for prostate and testicular cancer?*

Yes
No

140. Please elaborate on your observations.

(Please provide an explanation on how this information is provided to offenders at the centre)

J. EXTRA-MURAL ACTIVITIES & EDUCATIONAL PROGRAMMES

141. How often do offenders have access to open air exercise*

142. For how long do offenders have access to open air exercise*

Minutes	Hours

143. Do offenders have access to other recreational activities such as baking and carpentry?*

Yes
No

143. A) Please elobrate on you observations

144. If yes, what are those recreational activities?

145. Are offenders at the centre provided with opportunities to partake in educational programmes?*

Yes
No

146. Please elaborate on your observations.

K. STRUCTURAL OBSERVATIONS

147. Is the correctional centre wheelchair accessible (including other facilities such as toilets)?*

(This is for both officials and offenders)

Yes
No

148. Please elaborate on your observations.

149. Is the correctional centre undergoing any construction/renovations at the time of the visit?*

Yes
No

150. Please elaborate on your observations?

L. OCCUPATIONAL HEALTH AND SAFETY

151. Is the servicing of the centre’s fire-fighting equipment such as extinguishers and hydrants up to date?*

Yes
No

152. If no, when last were they serviced

153. Does the centre conduct regular fire drills?*

Yes
No

153. A) When was the last fire drill conducted?

154. Please elaborate on your observations?

M. STAFF WELLNESS

155. Are officials at the centre provided with preventive screening for communicable diseases?*

Yes
No

156. If yes, how often does this occur?

157. Are officials at the centre provided with debriefing on a regular basis?*

Yes
No

158. If yes, who conducts the debriefing?

159. Does the centre experiencing any challenges with obtaining uniform for officials?*

Yes
No

160. How often are officials provided with new uniform*

161. When was the last time that officials at the centre were provided with new uniforms*

162. Does the centre provide officials with accommodation?*

Yes
No

163. If yes, please provide details on the accommodation provided for officials and what category is used to determine which officials qualify for accommodation.

164. What other challenges are faced by officials at the centre?*

N. SAFETY AND SECURITY

165. Does the centre have CCTV cameras?*

Yes
No

166. If yes, are they all functioning?

Yes
No

167. If no, what are the reasons for them not functioning?

168. Does the centre have body scanners?*

Yes
No

169. If yes, where are the body scanners located

170. If yes, are they all functioning

Yes
No

171. Please eloborate on your observations

172. Is the centre experiencing any security related challenge*

O. GENERAL OBSERVATIONS

165. Please detail any further comments and/or observations of actions that you think may be in violation of the Constitution of the Republic of South Africa, the Prevention of Combating and Torture of Persons Act and the Optional Protocol to the Convention against Torture and other Cruel, Inhuman and Degrading Treatment and Punishment:*

P. RATE THIS CENTRE

166. Centre Rating*

Monitoring Survey for Correctional Centres

A. VISIT DETAILS

B. OFFICIALS

C. SAFETY AND SECURITY

D. DETAINEES OR INMATES

E. FEMALE OFFENDERS

F. ACCESS TO LEGAL REPRESENTATION AND OTHER VISITS

G. CELLS CONDITIONS

H. NUTRITION, FOOD HANDLING AND PREPARATION

I. PROVISION OF HEALTH CARE SERVICES

J. EXTRA-MURAL ACTIVITIES & EDUCATIONAL PROGRAMMES

K. STRUCTURAL OBSERVATIONS

L. OCCUPATIONAL HEALTH AND SAFETY

M. STAFF WELLNESS

N. SAFETY AND SECURITY

O. GENERAL OBSERVATIONS

P. RATE THIS CENTRE

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