MONITORING SURVEY FOR AFRICAN POLICE SERVICES

A. VISIT DETAILS

Select Province*

1. Station name (Eastern Cape)

1. Station name (Free State)

1. Station name (Gauteng)

1. Station name (Kwa-Zulu Natal)

1. Station name (Limpopo)

1. Station name (Mpumalanga)

1. Station name (Northern Cape)

1. Station name (North West)

1. Station name (Western Cape)

Other Station

2. Address of police station

Street Address Address Line 2 City State / Province / Region

3. Classification of the station*

4. Has the station been identified as a place of detention for illegal foreigners in terms of section 34(1) of the Immigration Act:*

Yes
No

5. Date of visit*

6. Time of visit*

: HH

MM

7. Name of interviewer*

Name Surname

8. Interviewer Position*

8.1. Please specify (other)

8. Was the visit announced or unannounced?*

Announced
Unannounced

9. Did you experience any challenges in gaining access to the station?*

Yes
No

10. If yes, describe the challenges experienced

B. STATION ADMINISTRATION AND OFFICIAL POPULATION

11. Who is the Station Commander/Acting Station Commander*

12. Station Commander/Acting Station Commander contact details*

Phone Email

13. Which officials of the station accompanied you on the visit*

14. What is the stations approved post staff establishment*

15. What is the stations current post establishment*

16. Number of vacancies at the station (if applicable)

17. What is the staff gender distribution at the station*

Male	Female	Total

18. Does the station have any officials with disabilities?*

Yes
No

19. If yes, how many?*

Male	Female	Total

20. Were any of the official(s)’ disabilities a result of being injured on duty?

Yes
No

21. If yes, please provide details on the circumstances which led to each official (s)’ disability (if applicable)

22. What are the various categories of disabilities?

22. Where are officials with disabilities stationed at the station?

23. What measures are in place to assist officials with disabilities (if applicable)

24. Does the station have a groundsman?*

Yes
No

25. If not, why not?

26. Does the station have a cleaner?*

Yes
No

27. If not, why not?

C. STATION INFASTRUCTURE, SECURITY INFRASTRUCTURE AND VEHICLES

28. Does the station have close circuit television cameras?*

Yes
No

29. If yes, are the close circuit television cameras working?

Yes
No

30. If no, please elaborate?

31. Do the close circuit television cameras cover the detention cells*

32. How long is CCTV footage retained (if applicable)

33. Is the station wheelchair accessible (including other facilities such as toilets?*

(This is applies to officials, detainees and members of the public)

Yes
No

34. How many vehicles does the station have*

35. How many vehicles were at the garage for repairs at the time of the visit*

36. How many vehicles were not operational at the time of the visit*

37. Are station vehicles serviced and maintained regularly*

38. If no, what challenges are experienced with vehicle service and maintenance

39. Taking into account the size of the station’s patrol area, population served, and operational demands, are the vehicles available at the station sufficient and fit for purpose to enable the station to effectively perform its policing functions*

40. If no or partially, please indicate the challenges experienced regarding vehicles at the station

41. Is the station experiencing any security related challenges*

Yes
No

D. NUTRITION, FOOD HANDLING AND PREPARATION

41. Does the station have a kitchen for providing detainees with meals?*

Yes
No

42. If no, where does the station obtain food for detainees (if applicable)?

43. If yes, is all the equipment in the station’s kitchen working?

Yes
No

44. If no, which equipment is not working?

45. Have the defaults with the kitchen equipment been reported?*

Yes
No

46. If yes, when were they reported

47. Does the kitchen have a certificate of acceptability for food premises?*

Yes
No

48. If no, what are the reasons for not having one and how long has the stations kitchen not had one?

49. If yes, upload picture of certificate

50. Are detainees provided with adequate meals according to a prescribed menu?*

Yes
No

51. If yes, upload picture of menu

51. If no, please elaborate on your observations.

52. Is the kitchen able to follow the menu at all times:*

53. If no, what are the reasons for deviating from the menu

54. How many meals per day are detainees provided with*

55. At what times are detainees’ meals served*

Breakast	Lunch	Dinner

56. Are food samples of meals served to detainees kept?*

Yes
No

56. Were food samples available at the time of the visit?

Yes
No

56. If no, please elaborate on your observations.

57. If yes, how long are they kept for (Hours)

58. Does the kitchen cater for therapeutic diets*

59. Does the kitchen cater religious diets*

60. Was the kitchen clean at the time of the oversight visit?*

Yes
No

61. If no, please elaborate on your observations.

62. Did the kitchen have UV light fly traps at the time of the visit?*

Yes
No

63. If yes, were they operational

64. Does the kitchen have alternative pest control measures in place*

65. If yes, please elaborate what the alternative pest control measures are*

E. CELLS CONDITIONS

66. Does the station have detention cells?*

Yes
No

67. If yes, how many detention cells does the station have?

Please enter a number from 0 to 500.

68. If no, where does the station detain arrestees?

69. Are all the stations cells operational:*

70. If no, what are the reasons for them not being operational

71. What is the total approved capacity of the stations cells*

Male	Female	Total

72. What was the total number of detainees in the cells at the time of the visit*

Male	Femaile	Undocumented foreign nationals	Children	LGBTQI+ persons	Total

73. Were the cells over-crowded at the time of the visit?*

74. If yes, please provide an explanation which was given on why the cells are overcrowded

75. Does the station have cells which are demarcated for children, women and LGBTIQ+ persons?*

Yes
No

76. If not, please elaborate.

(This question speaks to where children, women and LGBTQI+ persons are detained at the station)

77. Does the station detain people who committed less serious offences separately from those who committed more serious offences?*

Yes
No

78. If not, please elaborate.

79. Do any of the stations detention cells have any defaults?*

Yes
No

80. If yes, please list the defaults.

81. Have the defaults in the detention cells been reported?

Yes
No

82. If yes, when were they reported

83. Are all the cells at the station in a suitable condition to detain arrested people?*

Yes
No

84. If no, please elaborate on your observations.

85. Were there any people detained with injuries at the time of the visit?*

Yes
No

86. Please elaborate on your observations?

(Please indicate how the injuries were sustained and if they were sustained during arrest or upon arriving at the station)

87. Were there any people detained who are currently using medication?*

Yes
No

88. Please elaborate on your observations?

(Please indicate if detainees are taking medication and if they have access to their medication while detained)

89. What measures are in place to assist detainees in medical emergencies?*

90. Are there any officials at the station who are trained in first aid?*

91. How many officials are trained in first aid

92. Were there detainees with visible injuries at the time of the visit:*

93. If yes, when were the injuries sustained

Injuries sustained during arrest	Injuries sustained in custody	Unknown cause	Total

94. Were these injuries recorded in the Occurrence Book

95. Were detainees with injuries referred for medical examination*

96. Please elaborate on your observations*

97. Were there any detainees who are foreign nationals detained at the station at the time of the visit?*

Yes
No

98. If yes, how many are detained for contravention of the Immigration Act only

Male	Female	Total

99. What is the longest period they are detained at the station (Days)*

100. Are undocumented foreign nationals the detained separately from other detainees?*

101. If no, please elaborate on your observations

102. Were there any children/babies in the cells at the time of the visit:*

103. If yes, please elaborate on your observations

104. If yes, were appropriate measures taken to ensure their safety:

105. Please elaborate on your observations

106. How long has the child been detained at the station

107. Were there detainees with disabilities in the cells at the time of the visit*

108. If yes, were appropriate measures taken to ensure their safety

109. Please elaborate on your observations*

110. Were there detainees with mental health conditions at the time of the visit*

111. If yes, elaborate on your observations

112. If yes, were appropriate measures taken to ensure their safety

113. How many detainees were in the cell as opposed to the capacity of the cell?*

114. Is there sufficient lighting and ventilation in the cell(s)?*

Yes
No

115. Please elaborate on your above observations.*

116. Were the cells clean at the time of the visit?*

Yes
No

117. Please elaborate on your observations?

(look at the cleanliness of the cell including the shower and toilets)

118. Were detainees provided with blankets?*

Yes
No

119. If no, please elaborate on your observations?

120. Were detainees provided with mattresses/beds?*

Yes
No

121. Please elaborate on your observations?

122. Were detainees provided with toiletries?*

(please check if detainees are provided with toilet paper and if female deatainees are provided with sanitary products when needed)

Yes
No

123. Please elaborate on your observation:

124. Do detainees have access to clean drinking water?*

Yes
No

125. Please elaborate on your observations?

126. Do detainees have access to hot/warm water or bathing purposes?*

Yes
No

127. Please elaborate on your observations?

128. Are toilets in the detention cells working condition*

Please elaborate on your observations

129. Are showers operational*

Please elaborate on your observations

130. Were detainees informed of their rights upon admission?*

131. Are detainees able to contact an attorney*

132. Were detainees able to notify a family member of their detention*

133. Were there any complaints received from detainees during the visit?*

Yes
No

134. Please elaborate on your observations?

(please indicate what the complaints are and if the complaints were brought to the attention of the custody management officials and if they were resolved or not. If there are any other complaints please indicate what they are)

F. VICTIM FRIENDLY ROOMS (VFRs)

135. Does the station have a designated Victim Friendly Room (VFR)*

136. If no, what alternative arrangements are used to assist victims

137. Is the Victim Friendly Room operational at the time of the visit

Please elaborate on your observations

138. Is the Victim Friendly Room accessible 24 hours a day?

Please elaborate on your observations

139. Is the Victim Friendly Room located away from the main charge office to ensure privacy and confidentiality

Please elaborate on your observations

140. Does the Victim Friendly Room provide a safe and non-threatening environment for victim

141. Elaborate on your observations

142. Does the Victim Friendly Room contain trauma-informed features: Multiple selection*

Comfortable seating
Toys/books for children
Drinking water
Air conditioning/heating
Private toilet access
Information materials for victims
Rape kits
Comfort/Care packs
Other

143. Please specify (other)

144. Which services is the Victim Friendly Room used for

145. Which officials man the Victim Friendly Room*

SAPS officials
Social workers
NGOs
Volunteers
Department of Social Development
Thuthuzela Care Centre personnel
Other

146. Please specify (Other)

147. Are officials working in the Victim Friendly Room trained in victim empowerment and trauma-informed approaches

Please elaborate on your observations

148. Please elaborate on any concerns observed regarding the Victim Friendly Room or victim support services

G. OCCUPATIONAL HEALTH AND SAFETY

149. What pest-control measures are implemented at the station: long text field*

(this question relates to pest control in general)

150. Is the station’s firefighting equipment serviced up to date?*

(SANS 1475 states that the service and maintenance of extinguishers, fire hose reels and above-ground hydrants shall be carried out annually with the additional requirement that powder, foam, water and water based extinguishers be pressure tested every 5 years and CO2 extinguishers every 10 years.)

Yes
No

150. A) When was the station's firefighting equipment last serviced?

151. Does the station conduct regular fire drills?*

Yes
No

152. Please elaborate on your observations?

153. When last was a fire drill conducted at the station?*

154. How often are the station’s cells cleaned*

155. How often are the station’s cells fumigated for pests such as lice etc*

156. How often are the stations blankets cleaned*

H. STAFF WELLNESS

157. Are officials at the station provided with preventive screening for communicable diseases?*

Yes
No

158. If yes, how often does this occur

159. Are officials at the station provided with debriefing on a regular basis?*

Yes
No

160. If yes, who conducts the debriefing?

I. STATION CHALLENGES

161. Please provide information on any challenges being experienced by the station*

J. RATE THIS STATION

162. Station Rating*

MONITORING SURVEY FOR AFRICAN POLICE SERVICES

A. VISIT DETAILS

B. STATION ADMINISTRATION AND OFFICIAL POPULATION

C. STATION INFASTRUCTURE, SECURITY INFRASTRUCTURE AND VEHICLES

D. NUTRITION, FOOD HANDLING AND PREPARATION

E. CELLS CONDITIONS

F. VICTIM FRIENDLY ROOMS (VFRs)

G. OCCUPATIONAL HEALTH AND SAFETY

H. STAFF WELLNESS

I. STATION CHALLENGES

J. RATE THIS STATION

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